Abstract Submission & Registration Instructions

    

Instructions for Registration

• Online registration is mandatory.
• Participants are required to use their e-mail address and set a password to register. In order to make any updates or cancellations, you have to login with your e-mail/password.
• In case of difficulties during registration, please contact Organization Office (tolga@arber.com.tr).
• Participant contact information and registration type must be entered during registration process; these information can be updated.
• No payment is required during the abstract submissions.

Instructions  for Abstract Submission

• Participants, who would like to present their work at the AESOP Congress, either orally or as a poster, are invited to submit an abstract for consideration by the Track Chairs.
• Abstract submission is only possible via Online Registration System.
• Registration is required for the submission of an abstract.
• No payment is required during the registration for abstract submission
• Please read carefully all the instructions available on the Call for Papers page before preparing your abstract.
• Abstracts can be saved in “Draft Status” to be re-edited and modified until the submission deadline. Abstracts cannot be edited after the submission deadline.
• Status of abstracts is available on the Online Registration System.
  Click for Abstracts Guideline

Instructions  for Bookings (Hotels, Tranfers, Tours)

• Online Registration is required for the Hotel, Transfer and Tour Bookings.
• Payment is not mandatory during the booking stage.
• Payment is required for confirmation of the bookings.
• Voucher and invoice are available after completing the payment.
• There are currently no specified deadlines for the bookings. Related deadlines will be e-mailed when it is required.
• Bookings can be cancelled and modified via Online Registration System.

PAYMENT OPTIONS

by Credit Card:

• You can make your payments online by Visa or Master Card. 
• You can fill the credit card information in the mail order form and fax to +90 312 441 07 01 in case of any difficulties. 

by Bank Transfer: 

• Please indicate your name while making your payment. 
• Bank transfer cost should be paid to the bank separately by the participant. 
• The bank transfer receipt including the name of the participant should be e-mailed to the organizing office 
• The bank account information is given below.

BANK NAME : Turkiye Is Bankasi A.S.
SWIFT CODE : ISBKTRIS
BRANCH : Ankara, Kucukesat (4208)
ACCOUNT NAME : ARBER
Euro Account Number : 0463910
IBAN : TR430006400000242080463910

CANCELLATION & REFUND

The Congress Office must be notified in writing via e-mail or fax of a cancellation for all registers. The following cancellation conditions apply:

Registration

• Cancellations before April 30, 2012: Full refund of the registration fee minus refund costs.
• Cancellations before May 31, 2012: Full refund of the registration fee minus  €100 handling fee and refund costs.
• Cancellations after June 01, 2012: No refund.
• A handling fee of 50 EUR will then be charged for each name change.

Bookings

• Unpaid bookings (within the informed deadlines) will be cancelled.
• Full refund is available for participants who cancel their confirmed bookings within deadlines.
• For any participant who cancels his/her confirmed booking after the informed deadline, the hotel no-show amount will be charged. However, he/she will receive full refund if the same room is re-booked by another participant.
• Refund costs will be deducted from the paid amount.
• A handling fee of 50 EUR will then be charged for each name change.

Please click here to download the Guideline for AESOP 2012 Online Submisson and Registration System